2026 Corporate Campaign Conference
Fortune 500 tech · Sixteen conference staff per day for a four-day Fortune 500 campaign launch — same faces all four days, COI issued in 12 hours, rebooked for Q3.
The challenge
A Fortune 500 tech company was launching a major campaign with a four-day conference: registration, badge-in, session monitoring, and VIP support.
Their non-negotiable was continuity — the same staff at the same posts all four days, so attendees and executives saw familiar faces, not a rotating cast.
Our approach
We cast 16 conference staff committed to the full four-day run, plus briefed alternates on standby in case anyone dropped.
The quote went out in 6 hours and the COI, named to the venue, in 12 — inside the client's procurement window.
Execution
Day one opened with an early call for registration desk setup and a systems check on the check-in platform before attendees arrived.
A captain ran the desk each day, managing breaks and keeping posts covered so the client's event lead never had to think about staffing mid-session.
Outcome
The same 16 staff worked all four days — no mid-run replacements, no retraining.
The client's event marketing lead rebooked the crew for their Q3 event before the conference had wrapped.
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